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# The Status of a Meeting Agenda

**In BoardSpot meeting agendas can either be in a Draft status, or can be Published. Once the agenda is published it is visible to all meeting participants. Publishing an agenda allows the admin to email a notification to all participants. The status of the agenda is clearly shown on the meeting's page in the "status" box. This article will explain the agenda status and notifications.**


|| Organization Admins and Committee Admins can create and publish agendas. Contact your organization's administrator(s) for assistance with these tasks. 


## Agenda Status: Draft 
When a draft [agenda is created](https://help.boardspot.com/en/article/agenda-builder-c5gc8f/) the meeting status box will show a checkmark beside "Add Agenda".
### Visibility and notifications of a Draft agenda: 
* This agenda is visible to Admins only. 
### The meeting status box showing the agenda has been added:
![](https://storage.crisp.chat/users/helpdesk/website/c21f0be400f90000/screen-shot-2024-01-22-at-1002_o4tznl.png)
## Agenda Status: Published
When the agenda is shared with the meeting participants, the "Publish Agenda" status is checked in the meeting status box. Publishing the agenda for a meeting should occur several weeks ahead of the meeting date to allow participants adequate preparation.
### Visibility and notifications of Published agenda: 
* This agenda is visible to all meeting participants. 
* The admin can send an email to participants informing them of the agenda's availability.  
### The meeting status box showing the agenda has been published: 
![](https://storage.crisp.chat/users/helpdesk/website/c21f0be400f90000/screen-shot-2024-01-22-at-1003_16r3uln.png)
### Option to send a notification email to participants of agenda's publication:
![](https://storage.crisp.chat/users/helpdesk/website/c21f0be400f90000/scr-20240129-jhdl-2_ktueoz.png)
### Email sent when the agenda is published:
![](https://storage.crisp.chat/users/helpdesk/website/c21f0be400f90000/emailwhenmtgagendaadded_1923ju2.png)
### Emailing Participants later:
If you choose to not send the email notification when an agenda is published, you can later email the participants to inform them. 
![](https://storage.crisp.chat/users/helpdesk/website/c21f0be400f90000/scr-20240129-jjbg-2_1351cmo.png)

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