Articles on: Meetings

Casting a Vote

Voting is an important role in board membership. BoardSpot's voting feature makes executing this responsibility both simple and speedy. This article will explain how to prepare for and cast a vote.

Voting permission is the default for Board Members and Committee Members. Staff and Guests can be assigned voting permission upon creation of specific votes.
Organization Admins and Committee Admins create votes and assign voting permissions. Contact your organization's administrator(s) for any needed assistance.

To review a vote's details before a meeting:

In the inbox associated with the email in your BoardSpot account, open the committee meeting notification email. Click on the Review Votes button. This will open your BoardSpot portal. Alternately, log into your portal from this web page.
After logging in, navigate to the specific meeting's page, and scroll down to the "Votes" section.
Here you will see the vote(s) listed,. Click on the Vote to review the question and any materials attached.

To cast your vote:

An Organization Admin or Committee Admin will open a vote, which allows you to make your vote selection.
Log into BoardSpot and navigate to the appropriate meeting's page. (This can be expedited by clicking on the link within the meeting notification email.)
Select the "Votes" tab.
Once you see "Voting is in progress", you can make your selection. Note: Once the Admin has opened the vote click anywhere on the Votes section to refresh the page, if you do not see this message.
After your choice has been made, you will see notification of your logged vote including the date and time.

Meeting participants should review all materials for a meeting and vote ahead of time, and be prepared to discuss and/or cast a vote during the meeting.

Updated on: 23/01/2024

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