Recurring Meetings

**Recurring meetings are a time-saving way to set up a series of regularly occurring board or committee meetings. A recurring meeting series can include up to 12 instances. This article explains how to create a series of recurring meetings. Note: once created, the series of meetings then convert to individual meetings and each one can be edited or canceled. There is no bulk editing or cancelling. **

Creating a recurring meeting series:

1. As admin user, navigate to the Meetings page on the sidebar menu.
2. Click + Create Meeting.
3. Select the Board(s) and/or Committee(s) this series will be for and hit Continue.
4. Select the "Recurring Meeting" meeting type by clicking on that box.
5. Fill in the Repeating schedule and reference the Schedule/Calendar on right to confirm dates.
6. Use the toggles to confirm Locations (you can toggle on BOTH if your meeting is both remote and in person). Fill in popup with the location details (address and/or video conference info). Note: if you are adding a video call link to the series of recurring meetings, the system will add a different call link to each instance in the series. If you wish to use the same link for every meeting you will have to add them separately.
7. Click the Save & Publish button.

IMPORTANT: Advise all meeting participants to accept the meeting series even if they know they will have a conflict with one or more of the meeting dates. After accepting the whole series of meetings (RSVP with "yes"), they can then go into individual meeting dates and decline those events. This will ensure the series is on their calendar for the dates they will attend. If a participant has accidentally declined the whole series, have them change their reply on the calendar to the first meeting in the series (or go back to the email notification and reply "yes" from there) and then decline individual meeting dates.

Create a recurring meeting series:

Email sent when recurring meeting series is published:

Email sent with places to RSVP for a meeting:

Updating a single meeting that was created as part of a meeting series:

Once a meeting series is Scheduled, each individual meeting is now unlinked from the other meetings in that series and can be changed or canceled. If more than one meetings in the series needs to be updated, these changes will need to be actioned one at a time.

• Navigate to the specific meeting that needs updating and select Edit Details from the ellipses menu. Make changes and click Save.
• If cancelling, select Cancel Meeting from that same ellipses menu and follow confirmation prompts.

Updating a meeting's details:

Cancelling a meeting:

Questions? Chat with us

Updated on: 01/05/2026