Articles on: Meetings

Adding Zoom information to your Meeting

** If you choose to not use the two-way Zoom<-->BoardSpot integration, you can still add Zoom video call information to a Meeting. This article lays out how to create a Zoom call and add the call information to your portal Meeting. **

Organization Admins and Committee Admins can set up a Zoom calls for meetings. Contact your organization's administrator(s) for assistance with these tasks. NOTE: the Zoom account owner's settings will be followed in the meeting(s). For instance if the account owner has enabled waiting rooms, required passcodes, etc, these settings will be used by the portal for the meeting. Any/all changes to meeting settings have to be updated in Zoom. The portal functions with "read-only" access to the settings.

Creating Zoom call link inside Zoom:

Open a new browser window and log into your Zoom account.
Select Meetings on the sidebar menu
Click on + Schedule a Meeting
Fill in details and Save this meeting.
Click the Copy Invitation symbol... Note: keep the Zoom software page open, as you will need to come back and capture the Passcode info.

Adding the Zoom call link to the Meeting:

Log into your portal and navigate to the correct meeting.
Select Edit Details under Actions.
Scroll to "Location" section and click Remote, then Zoom, and I have other Zoom details.
Paste the Invitation link you captured from Zoom (see step 5 above) into the "Invite Link" field.
Return to Zoom and copy the Passcode from the video call info page.
Paste the Password into the "Passcode" field.
Click Save. You will now see your meeting's Zoom info on the meeting page.

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Updated on: 11/05/2026

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